The KZNRU has formally requested the Vories Night Series certified coach to conduct a Boksmart audit before and during matchday 1 of the annual preseason shortened matches festival. The request made on behalf of the KZNRU by a Boksmart trainer read as follows:
A match day audit will involve checking the BokSmart status of each coach, manager and referee involved in the festival. I would strongly advise emailing all the school’s involved in the festival to warn them that a BokSmart audit will take place and that their team lists and the certification status of coaches/managers will most definitely be checked.
Depending on whether the tournament is U18 or U19, BokSmart Schedule A and B forms may required for players where applicable. Please clarify the age-grade of the tournament for me as soon as possible. This especially important for U17 front row players who may not play in the U19 age-grade, and/or U16s in the U18 age-grade without the requite clearance from KZNRU (ONLY Archie S). No player will be allowed to participate in the festival without the correct documentation – this is always a sensitive issue for schools so the more warning they have of this, the better.
Please request that every coach, manager and referee have their BokSmart cards available for inspection, failing this they should at least be in possession of their ID Number so I can verify their status on PlayerCap. Referees will be carefully scrutinized to ensure they conduct ALL the correct pre-match safety checks and that referee match day forms are submitted to you at the end of each fixture (this information will be disseminated by the MRRSS to its officials).
The audit will also involve an inspection of the fields to ensure they are correctly marked and that other controls and safety measures have been put in place (like crowd control, technical zones, medical aid, emergency action plans, venue map etc). If you are unsure of what protocols to follow, send me your cell number and I’ll call you later today to discuss these details. Should you wish to review the match day audit protocols yourself, you are welcome to refer to your BokSmart DVD or go to the website: http://boksmart.sarugby.co.za/content/boksmart-legislation [audit controls].