Circular compiled by apppointed Task Group and ratified by the WP High Schools Rugby Union Executive
WP YOUTH RUGBY DEPARTMENT
2014 WP U/15, U/16 & U/18 TRIALS SCHEDULE
1. PHASE 1: ZONAL NOMINATION AND TRIALS:
( TIME SCHEDULE 17 MARCH TO 24 MARCH)
Please take note that Phase 1 is entirely for the zones to decide upon times, venues, procedures etc. The only pre-condition is that this process of getting to a zonal side must be finalized by 24 March 2014. (nomination meetings & infrastructural arrangements as well as referees & first aid.)
Executive members of the High Schools Union and WP Officials will be allocated to each zone to oversee and assist with the zonal trials.
NB: SEE DOCUMENT FOR U/15 TRIALS PROCESS (ANNEXURE A) ATTACHED. THE U/15 PLAYERS OF THE PREMIER LEAGUE A & B WILL NOT BE ELLIGIABLE FOR NOMINATION AT THIS STAGE, ONLY A1, A2, A3 AND A4 SCHOOL PLAYERS.
1.1 Zonal meetings and trials to compile zonal teams for zonal trials. (BEFORE 24 MARCH 2014)
Meeting also to appoint selectors to represent schools/clubs for final round of Zonal trials (for Phase 2) and to select the final regional side.
Further important aspects to bear in mind:
1.1.1 The previous year’s Elite Squad players for U/16 & U/18 must ONLY be included from Phase 3, Wednesday, 23 April 2014 in the Regional Teams. (Name and position to be supplied by The School of Excellence.)
1.2 Each final zonal team will consist of 15 players and 3 non playing reserves for each age group.
(Zonal selection committees must select another team on paper for possible replacements.)
Note: RESERVES ARE ONLY TO BE USED IN CASE OF AN INJURY
1.3 24 March 2014: Zonal teams lists must be forwarded to Zonal Conveners Zonal Conveners are then to forward team lists to regional administrative official IMMEDIATELY. ALL TEAMLISTS MUST ALSO BE SENT TO YOUTH RUGBY DEPARTMENT
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Notes:
It is of the utmost importance that this process is all inclusive and that all schools / youth clubs form part of the zonal meetings and structures. (See attached zonal lists, which will be updated after registration in February 2014.
At the zonal meeting, selection panels and zonal conveners for U/15, U/16 & U/18 must be appointed; their contact details must be forwarded to the WP Youth Department: Lduplooy@wprugby.co.za or Fax: 0866 33 77 82 for further communication with and assistance from the WP Youth Rugby Department.
Zonal panels and Conveners will be responsible for the following:
– Arrangements for Tuesday, 8 April or Wednesday, 9 April
– Venues for zonal trials
– Referees for zonal trials
– Jerseys for zonal trials
– Balls for zonal trials
– First aid for zonal trials
– Communication with schools in their respective zones
– Team lists (forwarding to regional official & Youth Rugby)
– Must appoint team managers / coaches for the zonal teams
NB: SCHOOLS ARE GOING TO BE CLOSED ON 21 MARCH 2014 BECAUSE OF THE PUBLIC HOLIDAY SO PLEASE BEAR THIS IN MIND IN YOUR PLANNING.
The success of this phase is dependent on the full co-operation of all our schools / youth clubs to afford our young players the best opportunities.
We would like to stress the importance of this phase and would like to leave the following suggestions with our rugby organizers in our schools to be taken into consideration when planning this phase and which is entirely in the hands of the rugby organizers of the individual schools:
It is important that all schools participate in this process. (Your school must be present at the zonal meetings between 17 & 24 March.)
It is important to see that all eligible players in the specific age group in a zone get the opportunity to participate. (YOUR SCHOOL MUST BE PRESENT AT THE MEETINGS.)
All coaches in the different age groups be part of formulating procedures, dates etc. to make sure that we have a sound initial stage for the identification of potential players.
Your participation in this process is of the utmost importance to alleviate problems in the further stages of trials. (If the process has started no late comers can be accommodated.)
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We therefore request that each zone holds a planning session where all role players are present and do the planning around your own school program in such a way to accommodate the fact that the official trials can start up with 12 zonal teams including the best possible players in your zone.
To achieve the above we will need your buy in, full co-operation and support.
NB: WHEN NOMINATING ONLY NOMINATE THE TOP 3 TO 5 PLAYERS IN YOUR SCHOOL SIDE AND ASSESS YOUR SCHOOL AND THE LEAGUE YOU PLAY IN AGAINST YOUR COLLEAGUES AND THEIR SCHOOLS IN YOUR ZONE.
2. PHASE 2: INTER ZONAL TRIALS IN EACH REGION
2.1 Inter-Zonal trials to take place in each region (In this phase all the Elite Squad players in your region needs to be incorporated.) AFTER THE ZONAL TRIALS THE ELITE SQUAD PLAYERS OF A REGION MUST BE INCORPORATED INTO THE FINAL TWO TEAMS OF A REGION.
Two (2) Regional teams are to be selected on merit (A & B).
Two (2) teams of 15 players plus 3 non-playing reserves per region to be selected and a third team on paper (detailed list including schools name etc.) in case of possible replacement).
NB.: MEMBERS OF THE PROVINCIAL SELECTION COMMITTEES U/15, U/16 & U/18 WILL FORM PART OF THIS SELECTION PROCESS.
NOTE: RESERVES WILL NOT BE ALLOWED TO PLAY & see to it that your player(s) are on time!
A. COUNTRY REGION MONDAY , 14 APRIL 2014
U/15, U/16 & U/18 (Venue: De Kuilen High – 3 fields)
Time: 15:15 – 16:15 Zone 1 vs. Zone 2
Time: 16:15 – 17:15 Zone 3 vs. Zone 4
B. SOUTHERN REGION TUESDAY, 15 APRIL 2014
U/15, U/16 & U/18 (Venue: Rondebosch Boys High – 3 Fields)
Time: 15:15 – 16:15 Zone 1 vs. Zone 2
Time: 16:15 – 17:15 Zone 3 vs. Zone 4
C. CENTRAL REGION WEDNESDAY, 16 APRIL 2014
U/15, U/16 & U/18 (Venue: Bellville High – A, B & C Fields)
Time: 15:15 – 16:15 Zone 1 vs. Zone 2
Time: 16:15 – 17:15 Zone 3 vs. Zone 4
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NOTES:
In phase 1 & 2 each zone is still responsible for the following:
– Jerseys
– Balls
– Manager / coaches to act on 14,15 & 16 April 2014
– Referees (WP Rugby will supply referees from phase 2 onwards)
The selected schools assisting with venues will be requested to assist with the supplying of the required infrastructure for trials to take place.
3. PHASE 3: INTER-REGIONAL TRIALS – WEDNESDAY, 23 APRIL 2014
3.1 Inter-regional trials to take place
U/18: Six teams to play, select 4 teams on merit
U/16: Six teams to play, select 4 teams on merit
U/15: Six teams to play, select 1 team for each Region, which will then move into the WP Rugby U/15 Talent Development Project, see Annexure A. (20 players 15 +3 forwards and 2 backs)
U/15, U/16 & U/18 BELLVILLE HIGH
U/18 – A FIELD
Time 15:15 – 16:15 Country B vs. Southern B
Time 16:15 – 17:15 Southern A vs. Central B
Time 17:15 – 18:15 Country A vs. Central A
U/16 – B FIELD
Time 15:15 – 16:15 Country B vs. Southern B
Time 16:15 – 17:15 Southern A vs. Central B
Time 17:15 – 18:15 Country A vs. Central A
U/15 – C FIELD
Time 15:15 – 16:15 Country B vs. Southern B
Time 16:15 – 17:15 Southern A vs. Central B
Time 17:17 – 18:15 Country A vs. Central A
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4. PHASE 4: PROVINCIAL TRIALS – MONDAY, 5 MAY 2014
U/18 – Three teams to be selected on merit
U/16 – Two teams are to be selected on merit
U/16 & U/18 BELLVILLE HIGH
U/16 B FIELD
Time 15:15 – 16:15 Teams C vs. D
Time 16:15 – 17:15 Teams A vs. B
U/18 A FIELD
Time 15:15 – 16:15 Teams C vs. D
Time 16:15 – 17:15 Teams A vs. B
NOTES:
The appointed provincial selectors will form the provincial trial selection panel for phases 2, 3, 4 & 5.
Managers / coaches of phase 2 will be appointed to serve in phase 3
WP Youth Rugby Department will be responsible for the following in phase 3, 4, & 5:
– Jerseys for each region
– First Aid
– Referees (from phase two onwards)
5. PHASE 5: PRACTICE: MONDAYS, 12 & 19 MAY 2014
Squad of 45 x U/18 and 36 x U/16 players practice:-
Venue: BELLVILLE HIGH SCHOOL, DE LE HAY AVENUE, CHRISMAR, BELLVILLE
Time: 15:00 – 17:00
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Final U/16 & U/18 Trials – WP vs. Boland BELLVILLE HS
3 x U/18 Teams
2 x U/16 Teams
NOTES:
WP Youth Rugby Department will be responsible for the following (phase 3, 4 & 5):
– Jerseys
– First Aid
– Referees
Managers / coaches from previous phases will be appointed to serve in phase 4 & 5.
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